Exhibitor FAQs

Exhibitor FAQ's

• What are the Registration and Exhibit Hall Hours for the show?
• Who can attend?
• What are the dates and locations for future events?
• Do I need to register myself and / or staff to get access to the show floor?
• What is the Exhibitor Badge & Mailing Policy?
• Are hotel discounts being offered?
• How do I maximize my participation at the show and reach more buyers?
• Will there be a designated line for badge pick-up for disabled or handicapped attendees?
• How can I obtain a Visa letter invitation for the JA New York Show?

What are the Registration and Exhibit Hall Hours for the show?
For registration and exhibit hall hours, visit the Exhibitor Resources page for more information.  

Who can attend?
This is a Trade only event - qualified buyers and industry professionals only. This show is NOT open to the public. JA New York is a wholesale business to business marketplace. As this is a place of business, no one under the age of 16 is allowed on the show floor, no exceptions.

What are the dates and locations for future events?
Please visit Show Dates & Times for updated event and registration information.

Do I need to register myself and/or staff to get access to the show floor?
Yes, you must register each member of your staff who will need access to the show floor. Pre-Registration does not guarantee immediate entry into the Show. Each employee will need to have personal identification (driver's license with photo or passport) and personal business identification (personalized business card, W2 form, or cancelled payroll check) to confirm entrance into the exhibit floor and to pick up their badge. Please note there will be no exceptions to this rule.
Your badge(s) are the property of JA New York, and are non-transferable and may be revoked at any time. There will be a fee of $50 to replace a misplaced or lost badge. Your badge will only be reprinted once at the Show. Please note that if you misplace your badge you are jeopardizing the security of JA New York.

What is the Exhibitor Badge and Mailing Policy?
Please be advised that when ordering your company's Exhibitor Badges, you should ONLY be registering your company staff that will be working your booth at the Show and SHOULD NOT be registering any other members of the industry who are not employed by your company.

Per our policy and procedures, the authorized contact(s) is/are the only staff member(s) who can make additions and changes to your original badge request, both in advance and on-site at the Show. As an authorized contact(s) you certify that the persons listed on the Exhibitor Badge Order Form are bona fide employees of your company. All violations are subject to a $500 fine. Any Exhibitor or authorized contact of an exhibitor found to be in violation of the show badge regulations is subject to a fine as well as the possible loss of their booth space.

Each exhibiting company is provided a specific number of exhibitor entrance badges based on the size of that exhibiting company's booth. Below please find the badge allotment scale:
Booth Square Footage  Badge Allotment For Each Booth (10x10 or 8x10)  6 Badges

While we recognize that some companies will require additional badges, please be aware that such requests for additional badges will be reviewed by Show Management and will require approval. If approved, there will be a $25 per badge fee required.

Pre-Registration does not guarantee immediate entry into the Show. Each employee will need to have personal identification (driver's license with photo or passport) and personal business identification (personalized business card, W2 form, or cancelled payroll check) to confirm entrance into the exhibit floor and to pick up their badge. Please note there will be no exceptions to this rule.

Your badge(s) are the property of JA, and are non-transferable and may be revoked at any time. There will be a fee of $50 to replace a misplaced or lost badge. CREDIT CARD only.  Your badge will only be reprinted once at the Show. Please note that if you misplace your badge you are jeopardizing the security of JA.

JA NEW YORK HAS A NEW REGISTRATION PROCESS AND WILL NOT MAIL BADGES. YOU MUST PRINT AND BRING YOUR CONFIRMATION EMAIL TO BADGE WILL CALL TO RECEIVE YOUR BADGE.  

Each staff member will receive an individual email confirmation to the email address provided during registration. Each person must bring their confirmation, business card and a photo ID to the BADGE WILL CALL counter at registration to receive a badge and badge holder.

Are hotel discounts being offered?

YES! JA New York negotiates special hotel rates for our trade show. We encourage you to book your hotel at one of our official hotels. Note that JA New York runs a free shuttle from our official hotels to the convention center on a daily basis to transport you back and forth to the show. To book your hotel and check the free shuttle schedule, please visit hotel & travel section of our website for more information.
IMPORTANT: JA New York works only with a company called Travel Planners, Inc. to offer discounted rates. Travel Planners is the only approved hotel vendor associated with the JA New York show. Please alert us if you have a question about any bogus hotel promotions you may receive.

How do I maximize my participation at the show and reach more buyers?
JA New York offers a variety of ways to stand out from the competition and drive business to your booth and your company. With a mix of affordable, effective advertising and promotional opportunities, you are sure to stand out and get the attention of buyers. JA New York offers pre-show, onsite and post show opportunities–check out our menu of sponsorship & advertising opportunities today.

Will there be a designated line for badge pick-up for disabled or handicapped attendees?
Yes, disabled or handicapped attendees will be accommodated, please see a Registration Pesonnel onsite for assistance with your registration. If you cannot locate the counter, please ask any member of our show staff for assistance.

How can I obtain a Visa letter invitation for the JA New York Show?
JA New York will provide a visa letter for each attendee who requests it. Visit the International Visa page for more information.
Still have questions? Contact Us at 240-439-2983 or 888-562-4962 (domestically) or email jasumexh@experient-inc.com and we will be happy to assist you.

 
American Disabilities Act
Nielsen is committed to compliance with the Americans with Disabilities Act. In accordance with the ADA rules, attendees requiring specific aids or services must contact JA New York in writing at least two weeks prior to the start date of any JA New York tradeshow. For information please contact Genevra Rao at genevra.rao@nielsen.com.